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This document may contain information of a confidential, proprietary and/or sensitive nature. This document and the information in it may not be reproduced or disclosed to any unauthorized users without the prior written permission of FilmTrack, Inc (here-to-forth known as ‘The Company’). Any unauthorized reproduction or disclosure of this document or the information contained in it is strictly prohibited. All authorized reproductions (either in whole or in part) shall bear this confidentiality notice.
RoyaltyZone now lets you archive Retailers to assist in routine Retailer maintenance. You can archive Retailers individually, or you can archive an Entire Distribution Method to archive all Retailers under that Distribution.
It is good practice to review your Retailers at least annually to clean up duplicates and archive Retailers so that your Sales and Royalties by Retailer Reports will be consistent.
Select "Set-up" under your user icon
- Select Setup under your user Icon
- Select Associations
- Select Retailers
- Use the search Icon to search for your Retailer
- Type in a partial name of the Retailer
- Select Archive
Use the search Icon to search for your Retailer. A window appears, Type in a partial name of the Retailer.
Select Archive
To Archive All Retailers Under a Single Distribution:
- Select Setup under your user Icon
- Select Associations
- Select Distribution Method
This will archive the Distribution Method AND all the Retailers associated with it
Distribution Methods Window
Check Box and Click Archive
To View and Unarchive an Archived Retailer:
- Select Retailers from the Associations page
- Select Archived to View
- For Retailers that were archived individually, select Unarchive
You cannot individually unarchive Retailers that were archived when a Distribution Method was archived. You must unarchive the Distribution Method to unarchive the retailer(s)
RoyaltyZone will not allow you to Delete a Retailer if sales have been reported to that Retailer. You can, however, archive it.
To Unarchive a Distribution Method:
- Select Distribution Methods from the Associations Page
- Select View Archive
- Select Unarchive
If a Distribution Method was previously removed from Agreements and then archived, once you unarchive it, you will need to amend the Agreement to add it back after unarchiving.
Distribution Methods window
You should not archive Distribution Methods if they are used on Active Agreements. If you need to clean up Distribution Methods and/or Retailers, you should submit a Help Desk Ticket to RoyaltyZone for assistance.
If you search for just a few letters of the Retailer's name, you will get the best results. Searching for "Wal-Mart" will only find "Wal-Mart". Searching for "Wal" will find "Wal-Mart", "WalMart", Walmart" and "WalMart #154". This is helpful when someone has inadvertently uploaded the same retailer with multiple name variations.
Confidentiality Notice
This document may contain information of a confidential, proprietary and/or sensitive nature. This document and the information in it may not be reproduced or disclosed to any unauthorized users without the prior written permission of FilmTrack, Inc (here-to-forth known as ‘The Company’). Any unauthorized reproduction or disclosure of this document or the information contained in it is strictly prohibited. All authorized reproductions (either in whole or in part) shall bear this confidentiality notice.
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